Data Collection: Jail Data

Background

House Bill 19-1297 enacted in May 31, 2019 requires county jails to collect information regarding their facility and inmates and report this information to the Division of Criminal Justice (DCJ) on a quarterly basis. The bill may be found here.

The dashboard and data for HB19-1297 data may be found here.

2021 Due Dates

Submissions are due the third Friday of the first month of each quarter (January, April, July and October).

 

Reporting Quarter Due Date Snapshot Date Prior Quarter Dates Prior 365 Days Dates
Q1 Jan. 15, 2021 Jan. 1, 2021 Oct. 1, 2020 - Dec. 31, 2020 Jan. 1, 2020 - Dec. 31, 2020
Q2 Apr. 16, 2021 Apr. 1, 2021 Jan. 1, 2021 - Mar. 31, 2021 Apr. 1, 2020 - Mar. 31, 2021
Q3 Jul. 16, 2021 Jul. 1, 2021 Apr. 1, 2021 - Jun. 30, 2021 Jul. 1, 2020 - Jun. 30, 2021
Q4 Oct. 15, 2021 Oct. 1, 2021 Jul. 1, 2021 - Sep. 30, 2021 Oct. 1, 2020 - Sep. 30, 2021

 

If a jail fails to submit a report within thirty days of the due date, the Executive Director of Public Safety is mandated to notify the jail that they are not in compliance ( C.R.S. 17-26-118(4)(c) ).

Data Submission Format

DCJ has created two Excel Spreadsheets which contain the items mandated by HB19-1297. The "Highlighting" spreadsheet shows issues with row and column sums so that they can be corrected prior to submission. The second spreadsheet contains no error checking:

Please name your submission file [County-Quarter-Year.xlsx]. For example: Phillips-Q1-2020.xlsx

Documentation

Documentation on the data collection requirements can be downloaded from: HB19-1297 Documentation.pdf

Where to Send Submissions

Submissions can be emailed to: cdps_dcj_hb1297@state.co.us

Questions about the reporting requirements or problems reporting may also be sent to this address.