Data Collection: Jail Data

Background

House Bill 19-1297 enacted on May 31, 2019, requires county jails to collect information regarding their facility and inmates and report this information to the Division of Criminal Justice (DCJ) on a quarterly basis. The bill may be found here.

The dashboard and data for HB19-1297 data may be found here.

2022 Due Dates

Submissions are due the third Friday of the first month of each quarter (January, April, July, and October).

 

Reporting Quarter Due Date Snapshot Date Prior Quarter Dates Prior 365 Days Dates
Q1 Jan. 21, 2022 Jan. 1, 2022 Oct. 1, 2021 - Dec. 31, 2021 Jan. 1, 2021 - Dec. 31, 2021
Q2 Apr. 15, 2022 Apr. 1, 2022 Jan. 1, 2022 - Mar. 31, 2022 Apr. 1, 2021 - Mar. 31, 2022
Q3 Jul. 15, 2022 Jul. 1, 2022 Apr. 1, 2022 - Jun. 30, 2022 Jul. 1, 2021 - Jun. 30, 2022
Q4 Oct. 21, 2022 Oct. 1, 2022 Jul. 1, 2022 - Sep. 30, 2022 Oct. 1, 2021 - Sep. 30, 2022

 

If a jail fails to submit a report within thirty days of the due date, the Executive Director of Public Safety is mandated to notify the jail that they are not in compliance ( C.R.S. 17-26-118(4)(c) ).

Data Submission Format

DCJ has created two Excel Spreadsheets which contain the items mandated by HB19-1297 and HB21-1211. The Jail Capacity Template is for entering aggregate level information. The Restrictive Housing Template is designed for jails with bed counts over 400 to report on their use of restrictive housing.

Please name your submission file [County-Quarter-Year.xlsx]. For example Phillips-Q1-2022.xlsx
Please name your Restrictive Housing submission file [RH-County-Quarter-Year.xlsx]. For example: RH-Arapahoe-Q1-2022.xlsx

 

Documentation

Documentation on the data collection requirements can be downloaded from HB19-1297 Documentation.pdf

Where to Send Submissions

Submissions can be emailed to: cdps_dcj_hb1297@state.co.us

Questions about the reporting requirements or problems reporting may also be sent to this address.